Galaxkey provides user-friendly email security with high-level access control to protect and control entire emails: message, attachments and files. Learn more!
Galaxkey protects files when sharing, at rest and in storage, irrespective of type and size. Letting you protect your confidential data in a compliant way. Learn more!
Corporate Vault lets you define centralised folders for automatic encryption of files for groups in your organisation to ensure secure and compliant sharing of data.
Galaxkey’s Classification lets you classify emails to improve data management. Ensuring data is appropriately protected and shared and compliance with company policies and regulations upheld.
Authorised Data Distribution (ADD) lets the original sender of an email decide the recipients’ actions on it. The sender can block the ‘forward’ or ‘reply’ options for the email to retain control of the email and its contents.
Galaxkey’s MFD-Secure (a hardware security device) provides data protection for scans, emails and documents when using Galaxkey protected multi-functional devices (MFDs). Learn more!
Secure Sign delivers a simple and efficient means to create electronic signatures, electronically sign documents as well as manage and track the entire e-signature process, in a secure and legally-binding way.
Galaxkey’s Geofence can confine data to your local area network, or a jurisdiction or a cloud you choose so that your data is securely restricted to your location of choice. Learn More!
- Data left in an insecure location
- Data posted/faxed to the incorrect recipient
- Data sent by email to the wrong recipient
- Failure to use the BCC function when sending email
- Insecure disposal of paperwork
- Loss/theft of paperwork
- Loss/theft of an unencrypted device
- Not understanding data flows and data lifecycles
- Not understanding data protection roles and responsibilities
- Inconsistent or lack of training and data security awareness
- Inadequate, outdated or poorly communicated policies and solutions
- Lack of senior support, funding or visibility of information governance
- Failure to implement effective remedial measures in good time
- Insufficient long-term corrective actions, with an inability to identify risks
- Reducing costs, but increasing efficiency
- Non-complicated and flexible data protection and management solutions
- Struggle to achieve digital transformation with limited funds and resources
- Email communications with third parties, public bodies and supply chain
- Digital file sharing internally and with third parties
- Managing and securing data on numerous devices and platforms
- Securing and managing data on employee-owned personal devices
- Increased mobile working and securing data off-premise
- Keeping stored data secure in a multifaceted environment
- Supporting secure multi-agency working
- Restricting data to a specific location
- Sending emails and personal information to the wrong recipients in error
- Inability to recall information when sent to the wrong recipients
- Controlling what recipients can do with data shared with them
- Securing personal information processed by multifunction devices
- IT and security audits to prove accountability and comply with regulations
- Access control and monitoring to ensure data integrity
- The signature process of digital documents
- Effectively managing data to ensure the delivery of reliable public services
- Maintaining data availability, accuracy and completeness to accurately and efficiently fulfil information requests
- Managing compliance responsibilities
The sector operates in an environment driven by data, employee and the public’s data, and data is integral to the success of the services it delivers. The volume and complexity of data across the sector continue to grow in physical and digital form.
Often confronted with limited resources, limited skills, legacy systems and technologies, the sector finds managing and protecting its data challenging. However, the sector’s data is its lifeblood. It is the basis on which decisions are made, policies are created and communicated, and services are provided.
Opportunistic criminal attacks, well-funded nation-state attacks, as well as accidental internal risks by employees, threaten the sector daily.
Managing data appropriately and in a secure and compliant way is pivotal to ensure unfailing services and public safety is never impacted.
The sector is seen as an easy target for cybercrime as public services often have gaps in their security and vulnerable systems. Additionally, the quantity of data available is vast, and the data is valuable, and much of it is personal.
The scale of the data protection challenge is massive. To protect the data and keep ahead of cybercriminals and thwart data loss and data incidences. However, the consequences of not adequately securing and managing the data are even more significant. As the mishandling of data can threaten the security and privacy of the public and result in the disruption of public services which can have a broad impact on the public as well as the nation.
The security of the information processed by the sector is its responsibility. Data management and protection are essential to ensure the data is available, reliable and its integrity is upheld for the sector to operate effectively and comply with its statutory responsibilities.