Email is among the most popular ways for enterprises and institutions to communicate and share information. As a result, the company accounts used to convey information represent a vast storehouse of data, along with the ability to view and interact with it with ease, when access privileges are granted.

Unfortunately, if someone manages to enter an enterprise email account without authorisation, a significant risk exists to company data. Emails accounts are also a gateway for information to be sent and received. As such, data sent in emails requires adequate protection and measures must also be put in place to ensure malicious messages cannot cause harm when they arrive in inboxes.

To answer these information security challenges, this blog outlines some crucial steps every enterprise should consider.

Employ proper password policies

Passwords grant access to email accounts and the information retained within them. For this reason, they must be strong and changed regularly. Easy-to-guess credentials can be cracked by cybercriminals so firms should generally avoid letting personnel pick their own passwords. IT departments should instead issue these credentials and change them often to avoid dissemination. If a staff member leaves the company, passwords must immediately be altered.

Multifactor authentication must be activated on email accounts. Biometric scans using facial, or fingerprint recognition are convenient options, although codes sent to personal devices are equally easy to adopt and ensure that unless a hacker has stolen the user smartphone as well as gained access to their email account credentials, they will be unable to enter.

Use an antivirus solution

Corporate antivirus solutions offer scanning functions and mail filtering for websites and files. Such features can help companies proactively identify any threats emerging from email and lower any risk of networks and devices being compromised. Solutions can also work with mail relays, stopping employees from receiving malicious mail.

Use encryption software

Encrypting emails ensures that when you send a message, only its intended recipient can view the contents. As a result, whether a private email is seized by a hacker or opened mistakenly by the wrong recipient, the content will be unreadable avoiding a devastating data breach. Make sure that any email encryption also encompasses attached documents.

Email security awareness training

Drill your employees with phishing tests to ensure they can identify malicious mail and know the correct channel to report an incident. As a result, you can harness the power of your team with each employee becoming a cybersecurity watchdog onsite.

An advanced email security solution to suit your needs

To defend against cybercriminal activity and answer the demands of rigid data regulations, at Galaxkey, we have engineered a comprehensive secure email solution that is suitable for governments, businesses, schools and universities.

Promoting premier levels of data protection, it has useful tools to appease regulators, like email recall and auto time-out, along with powerful encryption. Our three-layer encryption can cover not only the body copy of your messages, but also any attachments for total protection.

Get in touch today to book your free 14-day trial.