Secure electronic signing platform with Workflow and self signing functionality.

Enterprise Ready

Secure Sign

Galaxkey’s Secure Sign is an advanced electronic signature solution offering secure, legally compliant document signing. It ensures data integrity, encryption, and tamper-proof authentication for businesses, enhancing digital document security and compliance. The product is available for Web-based signing for work flows and also for self signing on Windows and macOS.

Galaxkey's Secure Sign

Galaxkey Secure Workspace provides a fully encrypted environment for performing digital electronic signatures.

End-to-End Encryption

Galaxkey uses strong encryption to protect documents throughout the signing process, ensuring confidentiality and data integrity.

Tamper-Proof Authentication

The e-signing platform provides tamper-proof verification with digital signatures, ensuring the document remains unchanged after signing.

Data Sovereignty

All documents that are signed are stored within the network of the enterprise. Thus providing total sovereignty of the data within the region.

Compliance with Global Regulations

Galaxkey meets legal standards for electronic signatures, including eIDAS and other global regulations, ensuring signatures are legally valid worldwide.

Custom fields and meta data

Businesses can configure the platform to use additional fields and meta data along with the signing.

Self Sign

The e-signing platform provides functionality to sign documents on Windows and macOS and automatically files the signed document in the corporate folders.

Deployment

Galaxkey can be deployed in three options, according to the business’s requirements, to ensure full compliance with regulations and data protection.

Cloud

Businesses can start using Galaxkey by opting for our Cloud solution, which is hosted in an ISO27001-certified data centre.

Hybrid

In the Hybrid option, all the business’s data protection encryption keys and encrypted data are stored in-house, while only licensing and external users are managed through Galaxkey’s cloud infrastructure.

On-Prem

Enterprise deployment is a fully on-premises solution with no cloud connectivity, ideal for military-grade implementations. It ensures complete data sovereignty and control.

Galaxkey Secure Sign is accessible via a web browser or a Windows or macOS desktop client. Both internal and external users can access the signing platform via web portal, and external users receive a free Galaxkey licence to sign the documents.

Advantage

Benefits of Galaxkey’s Secure Sign

✓ Superior Security with End-to-End Encryption

Galaxkey offers end-to-end encryption for documents, ensuring they are secure from the moment they are created until they are signed and stored. While DocuSign provides encryption, Galaxkey’s solution provides more comprehensive protection at every stage, which is particularly crucial for sectors handling sensitive or confidential data like finance, law, or healthcare

✓ Control Over Data Sovereignty

A significant advantage for UK-based businesses is Galaxkey’s ability to offer data sovereignty control. Users can choose whether their data is stored in the UK, the cloud, or on-premise, ensuring compliance with data protection laws like the GDPR. In contrast, DocuSign may have more limited options regarding where data is stored, potentially making Galaxkey more suitable for businesses with strict regulatory needs

✓ Cost-Effective Scalability

For companies managing high volumes of document signing, Galaxkey can offer cost savings, as it allows unlimited document signing without additional charges. This feature may be more economically viable than DocuSign, where costs could increase with higher usage

✓ Customisation and Branding

Galaxkey enables businesses to customise the signing workflow, including the integration of company logos, stamps, and email templates. This helps businesses maintain their brand identity throughout the signing process. Customisation in DocuSign is available, but may be limited to premium pricing plans, giving Galaxkey an edge in terms of flexibility

✓ Document Control and Revocation

Unlike DocuSign, Galaxkey allows businesses to revoke access to documents after they have been sent, giving more control over who can view or sign a document. This is especially useful in fast-paced industries where documents may need to be recalled or revised

✓ Comprehensive Audit Trail and Monitoring

Both platforms provide audit trails, but Galaxkey offers a more detailed level of tracking with real-time monitoring of every interaction, including timestamps, IP addresses, and device information. This provides a higher degree of transparency and accountability, which can be critical in legal or regulated industries

Features

List of all key features of the Galaxkey’ Secure Sign Product

✧ End-to-End Encryption

Galaxkey ensures that documents are fully encrypted throughout the entire signing process, both in transit and at rest, offering a high level of security against unauthorised access.

✧ Tamper-Proof Digital Signatures

The solution guarantees that any changes to a document after signing are immediately detectable, ensuring the integrity of signed documents.

✧ Federated Identity and Data Control

Galaxkey’s federated approach allows organisations to retain full control over their encryption keys, ensuring that only authorised personnel can access sensitive signing information.

✧ Compliance with Global Regulations

The platform meets the requirements of global regulatory standards such as GDPR and HIPAA, ensuring that electronic signatures are legally recognised in multiple jurisdictions.

✧ Customisable Signing Workflows

Users can tailor the signing process to their specific organisational needs, ensuring flexibility in managing document approvals and signatures.

✧ Multi-Device Accessibility

Galaxkey allows users to sign documents from any device, whether it be a desktop, tablet, or mobile, without the need for additional software.

✧ Detailed Audit Trails

The platform logs every action taken during the signing process, including timestamps, IP addresses, and user details, providing full traceability and transparency for audit purposes

✧ Secure Cloud and On-Premises Storage

Businesses have the option to store documents either in Galaxkey’s secure cloud or on their own servers, providing flexibility and control over data storage.

✧ Biometric Integration

Galaxkey integrates with biometric solutions, such as Yoti, for additional layers of identity verification, further enhancing the security of the signing process.

✧ Unlimited Document Signing

There is no cap on the number of documents that can be signed, making it a cost-effective solution for organisations that require frequent document signing.

✧ Custom Branding

Businesses can personalise the platform with their logos, company stamps, and email templates, ensuring a professional and branded experience for end-users.

✧ Revocable Access

The platform gives users the ability to revoke document access even after a signature request has been sent, providing greater control over who can view or sign documents.

✧ Data Sovereignty

Galaxkey allows businesses to choose where their data is stored, which is particularly beneficial for organisations that need to comply with regional data protection regulations.