Today’s businesses face increasing threats from cybercriminals and stricter regulations on data protection than ever before. To be successful, no firm is an island and most modern enterprises must work with partners, third-party vendors, and support services to stay at the forefront of their field.
Regardless of whether companies serve customers and clients or keep a regular or remote staff, the way they communicate and work collaboratively must always be secure when it comes to data sharing.
In the next sections, we’ll look at the key components every company needs to ensure they work with others in a way that never compromises data security. Read on to find out more.
1. Adopt user-friendly systems
To ensure they are used effectively, all collaboration security features must be easy to use. However powerful a protective solution might be, it will be no use if it is too complex for teams to use correctly.
2. Watchdog your document sharing
The system you choose must have the capacity to scan any document uploaded for sharing ensuring it isn’t infected with malware or a computer virus. All files should be encrypted making sure that only those with appropriate permissions are able to access, alter or interact with the data they contain.
3. Select enhanced productivity
While providing secure collaboration, solutions must never interfere with workflow. Multiple users must be able to work together on documents in real time editing documents in PowerPoint, Excel or Word while seeing changes made by each other.
However, collaboration platforms should also benefit from version control so that when data is updated or changed, the unedited content is kept on file. As a result, data loss is never an issue.
4. Retain access control
The solution you choose for secure collaboration must give you the power to create different access levels suited to specific users. This will allow you to ensure that only those who need access to data are awarded permissions. When you work with external collaborators, this option can be particularly useful and will ensure that you stay aligned with the laws governing data protection established by regulators like the Information Commissioner’s Office (ICO).
Ultra-secure collaboration for enterprises made easy
At Galaxkey, we have designed a secure workspace for firms that simplifies security and mitigates data loss. If you are ready to experience the easiest way of adopting secure collaboration for your company, contact us today to arrange a complimentary 14-day trial.
