An unimaginable volume of digital information is transmitted and accepted online every day across the globe.

For any company leading its sector, data transfer is a core element of enterprise processes. From Human Resources departments issuing electronic payslips to employees, to finance managers serving invoices and paying accounts, much of the information transmitted includes sensitive data.

Laws on private information like the General Data Protection Regulation (GDPR) exist to ensure enterprises handle and store personally identifiable information (PII) safely and take measures to avoid risk to the data subjects to whom it belongs. PII can include full names, email and postal addresses, dates of birth, financial details, passwords, and usernames. To safeguard PII contained in documents, all files sent or shared must be sent using a secure method of transfer.

Failing to adequately safeguard data files sent electronically via an FTP server, email message, or cloud service can be catastrophic for firms. Data regulators are entitled to present heavy fines to enterprises found in breach of their duties. Additionally, the damage to a firm’s reputation can cripple companies and have a long-term impact.

What are the best practices for data sharing securely?

As standard, end-to-end encryption must be adopted. Regardless of your chosen method of transferring private information ensure it supports and offers end-to-end encryption. This state-of-the-art solution makes sure your files are protected from external threats, and any third parties such as hosting services cannot view your company content.

Always double-check set permissions. It is not recommended to ever accept a file transfer service’s standard setting for security. A public sharing option may be the default setting, which will allow anyone who comes across your link to interact with the data you transfer.

Employ electronic signatures for data access

Electronic or e-signatures should be used to verify the identity before access is granted to interact with data. No one should be allowed to view, edit, delete, or download the files you send or share unless they have been issued with appropriate permission. Using e-signatures ensures this important verification process takes place.

Simple secure file transfers every time

As experts in secure data transfer, we at Galaxkey have developed a dedicated suite of tools for businesses looking to send information with additional safeguards.

Our cutting-edge encryption has been approved by the National Cyber Security Centre (NCSC) and provides three layers of powerful protection to any data files you select. Exceptionally user friendly, our encryption can be added with a single mouse click.

Our system also enables the use of electronic signatures. Fast and effective, this option can enhance the way your teams operate while improving data security. All our solutions are designed to ensure companies remain compliant with national data regulators for additional peace of mind.

If you are ready to take a more security-conscious approach to sharing data files, we can help. Get in touch with our specialist team today to discuss your needs and enjoy a free two-week trial of Galaxkey’s secure workspace.