Across the UK, businesses use mobile devices and desktop computers to search through data and to store and conduct data processes. Performing regular backups of all data used and retained is an essential operation for enterprises, and while some of the reasons for saving clean copies of data files are obvious, the advantages of backing up information are abundant. Here are just some of the long list of benefits for firms that perform comprehensive data backups:
1. Enhanced productivity
Enterprises can save time and energy when they back up files, leading to greater productivity, and they can compare present and past projects to design more effective plans. Data backups also reduce time wasted in repetitive tasks, with employees no longer needing to rewrite reports previously produced.
2. Audits and tax reporting
Although legislation differs around the world, it is crucial for firms to retain accounting and financial data for tax reporting. Data backups are invaluable for storing such information and can prove priceless for unexpected audits from tax authorities.
3. Client relations
Saving customer information can enhance management of client relations. Creating positive relationships with clients can then lead to an improvement in both marketing and sales.
4. Investor relationships
Data backups can save companies time and energy compiling annual reports for their shareholders. This saved data also showcases a firm’s organisation and due diligence, allowing shareholders to make informed choices when determining an enterprise’s value.
5. Building an archive
Data backups can streamline the construction of archives, with every saved file containing digital information, building a profile of the company’s history.
6. Competitive edge
Stored enterprise data can give firms an advantage over competitors. Backups allow companies to quickly recall information requested or required, enabling them to operate far faster and more effectively than businesses who do not adequately save data.
7. Preventing data loss
The main reason for backups is to avoid data loss. If a hard drive fails, a system crashes or a device is infected with malware, keeping a current copy of all data files will ensure a business can get up and running fast, ensuring a smooth and seamless service. Ransomware, for example, has become a tangible threat on the cybersecurity landscape in 2020, with many firms frozen by their files becoming encrypted. If unable to restore critical data from backups, firms are left at the mercy of ransom demands.
Additional data backups should also be retained as a fallback position, protecting against man-made or natural disasters such as fires, storms and floods. The advantage of keeping a second backup is that if your original backups become corrupted, you have a “Plan B” that you can rely on. Secondary backups should be either stored offsite or in the cloud.
At Galaxkey, we have developed a secure platform that enables enterprises to ensure their data remains safe whether it is being sent via email or saved as a backup in the cloud. Featuring powerful encryption and storing no passwords, our system has zero backdoors to be exploited. Contact our expert team today for an online demonstration and start storing your data safely.