Whether you run an educational institution or a large-scale corporation, sharing files is an important part of any operation. The average business shares data files with more than 800 different domains online, including vendors and partners. While about 70% of files are only shared internally, around 60% of files ever uploaded to sharing services are never shared with others but used merely as backups.
Data contained in shared files is often confidential in nature and must be secured to protect it. There are numerous ways to share files via the internet suited to different file types and volumes that companies can select from, and the first step for enterprises is choosing the best method possible.
In the following sections we examine the different options for secure file sharing available.
Using File Transfer Protocol
Also known as FTP, File Transfer Protocol was among the first ways created to send information across networks. Due to its reliable and efficient nature, it remains in popular use today. FTP actions can either be run through a tool with a dedicated user interface or by using a command prompt. Users are only required to name the source file they wish to move and the new destination where they want it placed to execute the transfer. FTP is most useful for legacy data large files and unusual file types.
Cloud file sharing services
A cloud-based file sharing service works by a user uploading information to a central data repository. Other users are then able to download files onto their personal devices. The files are hosted by a third-party provider, but users can set permission levels for files to secure them. Cloud services can be handy for both creating backups and rapid file sharing.
Employing Peer to Peer
Peer to Peer or P2P file transfers are designed to remove the requirement of a central server hosting the data. Instead of a server, clients connect to a network of peers, completing file transfers via their own connections. P2P is mainly suitable for sharing files securely with a limited group and for files not available within public repositories.
File sharing via email
Whether you use Gmail, or Yahoo!, your email account can also act as a file transfer method. By simply attaching a file to a message and hitting send you are transferring data over the internet. Sending files as attachments is best suited to small files and information that requires a written explanation accompanying it. It is not necessarily the safest way to transmit data unless the content is encrypted.
Using a secure file sharing platform
At Galaxkey, we have developed the ultimate solution for sharing files securely online. Our system has no limits on volume, allowing enterprises to send files of any size whenever they require. With no third-party providers involved, we put control of security in your hands, so there are no back doors for your data to be accessed by without authorisation. Featuring end-to-end encryption, you can also be sure your files will remain safe whether they are in transit or being stored. Contact us today to test drive secure file sharing with a free two-week trial.
