File encryption for Windows and macOS with digital rights management at user level and file level.

Enterprise Ready

Secure Files & Rights Management

Galaxkey ensures complete control over sensitive data with end-to-end encryption, dynamic watermarking, and real-time revocation. Granular access controls and compliance with GDPR safeguard files in storage, transit, or sharing. Seamlessly integrated, it enables secure collaboration while maintaining data sovereignty across on-premises, hybrid, or cloud environments

Galaxkey's Secure Files & Rights Management

Galaxkey Secure Files & Digital Rights Management ensures complete control, encryption, and compliance for secure file storage, sharing, and collaboration.

Granular Access Control

Define and restrict user permissions (view, edit, print, share) to prevent unauthorised access or misuse of sensitive files.

End-to-End Encryption

Ensure data remains secure at rest, in transit, and during collaboration to prevent leaks and breaches.

Real-Time Revocation

Instantly revoke or modify access to documents, even after they have been shared, ensuring continuous control.

Dynamic Watermarking

Apply customisable, tamper-proof watermarks to track document ownership and deter unauthorised distribution.

Audit Trails & Compliance Tracking

Maintain detailed logs of file interactions, meeting GDPR, HIPAA, and industry-specific compliance requirements.

Seamless Integration & Usability

Ensure compatibility with existing enterprise systems (e.g., Microsoft 365, cloud storage) for secure and efficient workflows.

Deployment

Galaxkey can be deployed in three options, according to the business’s requirements, to ensure full compliance with regulations and data protection.

Cloud

Businesses can start using Galaxkey by opting for our Cloud solution, which is hosted in an ISO27001-certified data centre.

Hybrid

In the Hybrid option, all the business’s data protection encryption keys and encrypted data are stored in-house, while only licensing and external users are managed through Galaxkey’s cloud infrastructure.

On-Prem

Enterprise deployment is a fully on-premises solution with no cloud connectivity, ideal for military-grade implementations. It ensures complete data sovereignty and control.

Galaxkey Secure Files and Rights Management is accessible via a web browser or a Windows desktop client. Both internal and external users can access the files shared with them with encryption, and external users receive a free Galaxkey licence to access files following successful authentication.

Advantage

Benefits of Galaxkey’s Files & Rights Management

✓ Complete Data Protection

Ensures end-to-end encryption, securing files both in transit and at rest.

✓ Granular Access Control

Set precise permissions to restrict file access, editing, printing, and sharing.

✓ Real-Time Revocation

Instantly revoke or modify access, even after files have been shared.

✓ Dynamic Watermarking

Deter unauthorised distribution with custom, tamper-proof watermarks.

✓ Regulatory Compliance

Meets GDPR, HIPAA, and industry-specific requirements for data security and privacy.

✓ Comprehensive Audit Trails

Maintain detailed logs of all file interactions for security and compliance tracking.

✓ Data Sovereignty & Control

Choose on-premises, hybrid, or cloud-based deployment to maintain full control over your data.

✓ Secure External Collaboration

Share files with third parties securely, without compromising data protection.

✓ Seamless Integration

Works with existing enterprise systems like Microsoft 365, cloud storage, and business applications.

✓ Zero Trust Security Model

Ensures that only verified and authorised users can access protected documents.

✓ Automated Expiry & Self-Destructing Files

Set expiration dates on files to limit exposure and enforce document lifecycles.

✓ Protection Across Devices

Access and manage files securely across desktops, mobile devices, and web platforms.

✓ Secure Offline Access

Users can work securely with encrypted files even without an internet connection.

✓ No File Size Limitations

Share and manage large files without restrictions, ensuring smooth business operations.

✓ Cost-Effective Security Solution

Reduces risks of data breaches and compliance violations, saving on potential legal and financial repercussions.

✓ User-Friendly Interface

Designed for seamless adoption with minimal training required for employees.

Features

List of all key features of the Galaxkey’ Files & Rights Management

✧ File Encryption & Data Protection

End-to-End Encryption – Ensures files are encrypted both in transit and at rest, preventing unauthorised access.
AES-256 & Quantum-Safe Encryption – Utilises industry-leading encryption algorithms to future-proof security.
Zero-Knowledge Security Model – No third party, including the service provider, has access to decrypted data.
On-Premises, Cloud & Hybrid Deployment – Gives businesses the flexibility to choose a deployment model that suits their data sovereignty and compliance needs.
Secure Offline Access – Allows users to open encrypted files securely even when not connected to the internet.

✧ Granular Access Control

User & Role-Based Permissions – Define who can access, view, edit, print, download, or forward a file.
Device & Location-Based Access – Restrict file access based on geographic location or specific devices (e.g., block access from untrusted devices).
Time-Based Access Expiry – Set expiration dates for file access, automatically revoking permissions after a set period.
One-Time Access Links – Generate temporary, single-use access links for external collaboration.
Multi-Factor Authentication (MFA) – Add extra security layers with biometric verification, SMS, or authentication apps.

✧ Real-Time File & Access Management

Instant Access Revocation – Revoke or modify access to a file at any time, even after it has been shared.
Dynamic Policy Updates – Update access policies dynamically without needing to resend files.
Version Control & History – Keep track of changes, restore previous versions, and maintain an audit log.
File Expiry & Auto-Destruction – Configure files to self-destruct or become inaccessible after a set period.

✧ Secure File Sharing & Collaboration

End-to-End Encrypted File Sharing – Send encrypted files securely to internal and external users.
No External Licensing Requirement – Allow third parties (clients, vendors, partners) to securely access shared files without requiring a paid account.
Digital Watermarking – Apply visible or invisible watermarks with user details to deter unauthorised sharing and data leaks.
Screenshot Prevention – Restrict users from capturing screenshots of protected files.
Granular Collaboration Controls – Define specific actions (e.g., view-only mode, edit permissions, print restrictions) on a per-user basis.

✧ Compliance & Audit Controls

Full Audit Trail & Monitoring – Log every file interaction, including user access, downloads, edits, and revocations.
Regulatory Compliance – Meets GDPR, HIPAA, CCPA, ISO 27001, and other international compliance standards.
Tamper-Proof Logs – Ensure audit logs cannot be altered or deleted.
Federated Identity & Single Sign-On (SSO) – Integrate with corporate authentication systems such as Microsoft Entra ID (Azure AD), Okta, and other identity providers.
Secure Digital Signatures – Apply legally binding digital signatures to encrypted documents.

Advanced Security Controls

Geo-Fencing & IP Restrictions – Restrict access to files based on geographical location or specific IP addresses.
Remote Wipe & File Lockdown – Instantly erase sensitive files from devices in case of compromise.
Zero Trust Architecture (ZTA) – Ensures continuous verification of user identity and device integrity before allowing access.
Air-Gapped Security – Allow access to protected files in isolated, high-security environments with no internet connection.
Integration with Security Tools – Connect with SIEM, DLP, and endpoint protection solutions for enhanced security monitoring.

✧ Seamless Enterprise Integration

Microsoft 365, Google Workspace & Cloud Storage Support – Encrypt and manage files stored in OneDrive, SharePoint, Google Drive, Dropbox, and more.
Automated File Encryption on Upload – Ensure files are automatically encrypted when uploaded to shared folders or cloud storage.
Secure APIs & SDKs – Enable businesses to integrate encryption and access controls into custom applications.
Email & Messaging Encryption – Securely send encrypted files via email or enterprise messaging platforms like Microsoft Teams and Slack.

✧ Usability & Productivity Enhancements

Intuitive User Interface – Designed for ease of use with minimal training required.
Fast & Scalable Performance – Optimised for businesses of all sizes, from SMEs to global enterprises.
Bulk Encryption & Policy Management – Apply encryption and access policies to multiple files at once.
Multi-Device Support – Access encrypted files from desktops, laptops, tablets, and mobile devices.
White-Label & Custom Branding – Customise the interface, email templates, and portal with company branding.

✧ Business Continuity & Disaster Recovery

Data Redundancy & Backup Encryption – Ensure secure backup and recovery options for encrypted files.
Secure File Archiving – Long-term encrypted file storage for compliance and business continuity.
Ransomware Protection – Prevent unauthorised file modifications and recover encrypted files in case of cyberattacks.

✧ Cost Efficiency & Licensing Model

Flexible Licensing & Deployment – Choose from on-premises, cloud, or hybrid solutions based on business needs.
Pay-As-You-Go & Enterprise Pricing – Scalable pricing to match business growth and requirements.
No Hidden Costs for External Users – Collaborate with third parties securely without requiring additional paid licences.