Working on Files Collaboratively and Securely

Organisations rely heavily on collaborative workflows, with teams frequently editing, reviewing, and exchanging documents. However, many common collaboration tools prioritise convenience over security, leading to significant data exposure risks.

Shared drives, email attachments, unsecured cloud platforms, and personal devices create multiple channels where sensitive documents may be stored or copied without oversight. Without strong controls, confidential information including contracts, financial models, product designs, and customer data can easily be accessed by unauthorised individuals or retained indefinitely in ungoverned locations.

Secure collaboration is essential for ensuring productivity without sacrificing confidentiality. This requires protected workspaces where access can be controlled, monitored, and revoked, and where file versions always remain encrypted. Organisations must ensure that teams across departments, remote environments, and external partnerships can collaborate safely without introducing unnecessary risks. A robust secure collaboration environment helps organisations maintain compliance, reduce accidental exposure, and prevent unauthorised duplication or distribution of sensitive content.

• 90% of external file shares remain open beyond their intended period.
• Misconfigured collaboration settings contribute significantly to data breaches.
• Insider misuse or error accounts for a large share of sensitive data leakage incidents.

Secured Collaborative Environment

Galaxkey enables secure collaborative working through its encrypted Secure Workspace environment. Files uploaded to the workspace are encrypted individually, ensuring that no unauthorised user, platform provider, or compromised account can access them without proper identity-based authorisation. The workspace allows teams to upload, edit, comment on, and manage documents while maintaining complete confidentiality.

Administrators can grant granular access rights specifying who may view, edit, download, or update documents. All activity is logged, providing full auditability and supporting compliance checks. Version control ensures that every change is traceable, while the workspace maintains encryption at rest, in transit, and in use. Even when collaborating with external partners, Galaxkey validates identities before granting access, reducing supply chain risk.

Digital Rights Management (DRM) can be layered on top of workspace files to prevent forwarding, copying, printing or screenshotting of sensitive information. Files can be revoked or set to expire, preserving long term governance. Because usage occurs within a protected environment, organisations no longer rely on ungoverned email attachments or unsecured cloud folders. Galaxkey provides a balance between strong security and usability, empowering teams to collaborate effectively while ensuring data remains controlled and compliant.

Secure Workspace provides an in-built Office Files Editor allowing users to work on file via the browser. There is also a Windows Desktop application that can be used in situations where Web access if not authorised for end-users and where ease of usage is highly desired.