Case Study – The Leys

The Leys School, Cambridge
Established in 1875, The Leys is the only co-educational boarding and day school in the city of Cambridge. The school is responsible for the educational, physical and emotional welfare of its 560 pupils and takes great pride in the pastoral care that is provided to the close-knit school community. With the increasing need for digital communications and the requirement to comply with data protection regulations (GDPR), The Leys took the forward-thinking approach to introduce email encryption.

The Leys has chosen Galaxkey as their email encryption platform to achieve their data protection objectives whilst meeting their compliance obligations.

The Challenge

The Leys is regularly required to share confidential information electronically within the school network as well as with third parties. Staff at the school communicate with parents, educational agencies, prep schools and universities. Wherever these communications involve personal data, this must be done securely. The school’s staff also communicate with each other using both desktop computers and iPads and other mobile devices. 

The school required an email and file security solution that functions across multiple platforms to protect sensitive data in transit. The solution needed to fit in seamlessly with their existing infrastructure and needed to be simple and efficient to use by both teachers and support staff. 

A substantial part of the school’s data concerns its pupils, and there is regular handling of potentially sensitive data relating to health and pastoral concerns. The Leys was therefore conscious of the impending compliance responsibilities of the GDPR which becomes law in May 2018.

The Solution

The Leys is regularly required to share confidential information electronically within the school network as well as with third parties. Staff at the school communicate with parents, educational agencies, prep schools and universities. Wherever these communications involve personal data, this must be done securely. The school’s staff also communicate with each other using both desktop computers and iPads and other mobile devices. 

The school required an email and file security solution that functions across multiple platforms to protect sensitive data in transit. The solution needed to fit in seamlessly with their existing infrastructure and needed to be simple and efficient to use by both teachers and support staff. 

A substantial part of the school’s data concerns its pupils, and there is regular handling of potentially sensitive data relating to health and pastoral concerns. The Leys was therefore conscious of the impending compliance responsibilities of the GDPR which becomes law in May 2018.

Recommendations and Updates

The Leys are very happy with the Galaxkey product as well as the support. Since using Galaxkey successfully for the first year, The Leys has chosen to continue with Galaxkey and has signed up for a second year. 

With data protection laws becoming stricter, the school is considering additional functionalities to assist them with properly positioning themselves for GDPR compliance. Features such as: revoking access to data, data portability, procedures to securely store sensitive information and audit trails are significant. Due to Galaxkey’s unique architecture, compliance is achievable without the need for complicated infrastructure or the installation of extensive platforms.

 

Whilst using Galaxkey, The Leys are able to secure their communications and maintain the confidentiality, integrity and availability of their information.

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